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COVID Guidelines and Procedures

Last updated May 18, 2022


These guidelines are continuously updated to best align with current medical guidelines and our experiences on the ground.


They’re meant to be a guide to minimize our risks of contracting and spreading Covid-19 as well as to create the right environment for a successful Chapter. As restrictions change country to country, please use these details as a guide for what to expect while on Chapter. They’re subject to change and may be altered during a Chapter if deemed necessary.


We hope these policies and guidelines will create the most comfortable Chapter environment for every member.


How to Mitigate Our Risks While on Chapter

To help members navigate the landscape of what activities are COVID safe while on Chapter, the group is encouraged to have open communication and mutually agree on which activities are safe and which put the group at risk.   


At the start of every trip, the group will meet to develop and decide on a set of internal guidelines as a community. These guidelines will shape our behavior for the trip so that every participant feels safe and comfortable.


Irrespective of an activity’s eligibility, WiFi Tribe reserves the right to ask a member to self isolate and/or take a covid test if they reasonably believe the activity may jeopardize the health and safety of the broader group.


Covid-19 Guidelines

We'll follow the below protocols as soon as any member becomes symptomatic, has had close contact with someone who has tested positive, or has tested positive themselves.

A member is exhibiting covid symptoms

A member tests positive for covid


Frequently Asked Questions

WiFi Tribe will do the utmost best to find a balance between protecting the communities that we travel to, ensuring freedom and minimizing financial burdens for our members. We will err on the side of caution to do the right thing.


Before Chapter FAQs

Are unvaccinated members required to take a Covid-19 test to attend a Chapter?

Members who are not fully vaccinated (see below: What does “fully vaccinated” mean?) are required to take an antigen test no more than 48 hours before the start of the Chapter or  a PCR test no more than 96 hours before the start of the Chapter and cover the associated cost. All negative results should be sent to the Chapter Host via email before arrival.


If a member arrives in the Chapter country more than 48 - 96 hours before the start of the Chapter, they must take an antigen or PCR test and receive negative results before entering the Chapter premises.

What happens if my covid test to join the Chapter is positive?

While you will not be able to join the Chapter until a negative antigen or PCR test result is presented, there are options to consider should you test positive and aren’t able to join a Chapter:

  1. If the spot can be filled with another member last minute, the affected member would be eligible for a partial refund. 

  2. The member can join the Chapter once they have completed their quarantine and received a negative antigen result. 

  3. The affected member can request a Chapter credit equal to 50% of the Chapter cost if they decide not to join the Chapter at all

 

What does "fully vaccinated" mean?

The individual received the final vaccine dose (in most cases 2 are required) no earlier than 14 days ago.

A booster dose is not needed to meet the “fully vaccinated” requirement to join a WiFi Tribe trip.

 

During Chapter FAQs

What happens if someone feels unwell or presents COVID symptoms?

We will first follow all local protocols and use our internal guidelines where necessary.


If using our internal guidelines, the symptomatic member will:

  • immediately inform the Chapter Host of their symptoms and isolate them from the rest of the group. 
  • Chapter Host will help arrange a covid test as soon as possible

The Chapter Host will provide transparent, clear, and speedy updates to the rest of the group. 

Asymptomatic members will social distance and follow recommended sanitary measures until more information is known. If any additional members begin displaying symptoms, they’ll immediately follow the above guidelines.

 

What happens if someone tests positive for COVID?

The ill member will continue to self-isolate from the broader group and inform the Chapter Host of their test results. The Chapter Host will provide transparent, clear, and speedy updates to the rest of the group.


All members who aren’t fully vaccinated (see above: What does “fully vaccinated” mean?) will follow social distancing, covid hygiene advice, and monitor their symptoms. They’ll also take a covid test within 2-5 days of their last contact with the ill member.


All members who are fully vaccinated or have had COVID within the past 90 days will follow social distancing, covid hygiene advice, and monitor their symptoms but aren't expected to take an additional covid test only if they remain asymptomatic.

 

 

Do members who test positive remain on the Chapter premises?

The ill member may be permitted to quarantine on the Chapter premises only if our accommodations have adequate private space and a private bathroom and there’s limited access to food delivery or necessary services in the surrounding area. 


If the ill member can not isolate in the Chapter accommodations, they will quarantine in separate housing at their own cost.

What if a member tests positive and is staying in a shared room? 

We will cover the costs of new accommodations for healthy members sharing a room with an ill member for a maximum of 48 hours. This will give us time to disinfect the shared Chapter accommodations and move the ill member to separate space to  quarantine.

 

Who pays for the medical expenses?

All medical expenses, including but not limited to the PCR tests, medical visits, and transportation to external accommodations, are the sole responsibility of the ill member.


Other non-ill members may be asked to complete additional PCR tests should someone test positive while on Chapter, these testing costs will also be covered by members.


We strongly encourage all Chapter participants to acquire health insurance that covers COVID expenses prior to attending any Chapter. 

 

Who searches and pays for the isolation and quarantine costs?

When necessary, it’s the ill member’s responsibility to research, secure, and cover all costs associated with their isolation and quarantine. After receiving a positive test result, the ill member must find and secure new accommodations outside of the Chapter premises for the safety of the group. The Chapter Host may aid in finding new accommodations but WiFi Tribe is not responsible for providing housing for the ill member’s quarantine. 


The ill member must also cover the expenses related to transportation to the new accommodations, food, and any other quarantine-related expenses unless otherwise specified by the local authorities.

 

However, if the ill member is in a shared room and we cannot provide a separate room for the healthy roommate, we will cover their accommodations for a maximum of 48hours. This allows us time to relocate the ill member and properly disinfect the shared room before the healthy roommate returns to the Chapter premises.


In the unlikely event that the majority of members on the Chapter test positive and agree to stay in the Chapter accommodations, all healthy members will be moved to new accommodations. Rather than the ill members paying for new accommodations for themselves, they will cover the costs associated with relocating the healthy members.

When can members who test positive for COVID on Chapter leave quarantine?

We will first follow all local protocols and use our internal guidelines where necessary.


Following our internal guidelines, if  the member does not present persevering, serious covid symptoms such as high fever, the following options for release from quarantine are available:

  • Present a negative antigen test result taken no less than 5 days from the start of the quarantine or their first symptoms

  • Wait 7 days from when quarantine period started

 

What if a member feels unsafe and decides to leave?

While we will take preventative measures to help make every member feel comfortable while on Chapter, all members have the right to leave the Chapter and accommodations at any time. However, we do not cover any relocation or repatriation costs or provide Chapter refunds. 

 

What if a member refuses to follow the COVID Health Procedures?

Failing to comply with any of the COVID Health Procedures results in immediate expulsion from the Chapter. We also reserve the right to remove the member from the community entirely.

 

I have a complaint about the COVID procedures or how a specific situation was handled while on Chapter. Who can I contact?

We continuously review the guidelines published by scientific and medical bodies such as the WHO and CDC. In our guidelines, we also consider additional factors that affect the welfare of the entire group in combination with our Chapter experiences to date. Our protocols may go against your individual wishes or short term freedoms for the greater good of the Chapter and local communities. If you have a complaint about a specific guideline or how a situation is being handled on Chapter, please send an email to hello@wifitribe.co

 


If you'd like to discuss anything further, you can email us at hello@wifitribe.co.